Creation of the Cell
The Examination Cell is an apex body of the institute which is headed by examination
coordinator and is facilitated by three sections: Examination, Record maintenance and
Administration. The examination cell therefore, is structured to carry out all the examination
related activities. The Examination Cell of St.Mary‟s is a section that maintains
confidentiality with the responsibility to conduct examinations both internal and external,
evaluation, publication, and display of results of internal marks, maintenance of student
records for all the courses offered by the Institute.
 To help and ensure smooth and orderly conduct of examinations in the institute as per
guidelines issued by the JNTUK University from time to time.
 To ensure honesty and fairness during examinations
 Keeping the record of each and every issue related to the examination
 To keep encouraging students in getting academic excellence
 Organizing workshops and seminars for the improvement of the examination system
Selection procedures
The faculty and students gives their choice for acting as coordinators in the Committee.
Based on the choices given, the Institute‟s Executive Council will select the coordinators from
each department and constitute the Committee.
Roles and Responsibilities
[The roles and responsibilities listed here are only indicative, but not exhaustive. The IQAC Team
reserves rights to Edit/ Append / Delete any part or all of these roles and responsibilities from time to
time and as required for compliance with the IQAC criteria]
 Conduct Internal Assessment as per JNTUK University guidelines.
 Scheduling the preparation of internal question papers for all the subjects.
 Preparation of examination schedules, seating arrangements and invigilation
schedules for internal and external examinations.
 Collection and compilation of internal and external marks and display in notice boards
for the reference of students.
 Preparation of consolidated marks statements and submission to the University on
 Maintaining the data of University notifications and circulars.
 Redressal of examination related grievances of students.
 Successfully conduct the Semester End Examinations and prepare the Results.
 Ensure that the internal marks lists are submitted by the lecturers to the Examination
Section before the due dates and the Statement of Marks are given to the Students /
Parents within the stipulated time.
 Prepare and procure inventory of the required stationery well in advance and put up
the requisition for required items at least 2 months in advance.
 Refer cases of malpractice in the examination to the Examination Grievances
Committee for necessary action.
 Process the exam remuneration bills on time.
 Examine the cases of malpractices by students in the examinations (if any), and
recommend course of action to be taken against defaulting student(s).
SMGG Committees: Draft-3
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 Maintain the records and file all the activities conducted and submit the same to the
IQAC Committee.